Answers to Frequently Asked Questions about ILLiad

What is ILLiad?

ILLiad is the electronic system you use to request an item through Interlibrary Loan. The name ILLiad can be thought of as an acronym for InterLibrary Loan internet accessible database.

How is ILLiad better than traditional ILL systems?

  1. You will find it easier to submit your interlibrary loan requests. With ILLiad, you enter your name, address, and other personal information into the system only once, at the time of your first request.
  2. Your request will be handled more rapidly and accurately as problems relating to misinterpretation of hand-written requests are eliminated.
  3. You can get many of your book and article requests more quickly through Electronic Delivery.
  4. You can get information about the status of your request through the Web at any time from any location without having to contact the Interlibrary Loan (ILL) Office.
  5. Library personnel are able to serve you more quickly because all data about your request and its handling is stored in a searchable database. We are also able to gather statistical information about the performance of the libraries that lend to us, enabling us to make better decisions when choosing a lender to supply an item.

Are there any disadvantages to the electronic system?

Some people might find it troublesome to have to log into ILLiad using a username and password. We believe this is less trouble than traditional paper and electronic systems which require you to enter your personal information with each new request.

Why do I need a username and password to use ILLiad?

Your username and password allows us to give you secure access to information about your interlibrary loan requests. You can also edit your personal information such as your address or phone number.

Your username should be your Bard Email Username and your password should be your Bard Email password. No one but you will know your password, not even the library staff. The password you set is stored in an encrypted file.

What if I forget my password?

In the event that you forget your password, please contact the Bard Help Desk or the Interlibrary Loan Office at ILL@bard.edu.

What Web browser should I use?

You need a Web browser that can handle forms, tables, and preferably Cascading Style Sheets (CSS). We recommend the current versions of either Microsoft Internet Explorer or Mozilla Firefox.

Is security a problem if I use a public workstation?

Yes. Web browsers cache information and create a history file on the local workstation. This allows a subsequent user of the workstation to access the system under your name using the browser's Back button to recall a page from the cache, or by finding a page with your personal information in the browser's history file. If you are concerned about the security of your interlibrary loan requests, you can take the following steps:

  • Access ILLiad only from your personal computer or an otherwise secure workstation.
  • Access ILLiad from a public workstation in the Interlibrary Loan office in the library. These computers are supervised by the library staff.
  • When using a public access workstation:
    1. Delete from the history file those pages that contain your personal information.
    2. Exit from the Web browser before you leave the workstation. This prevents the Back button from accessing the pages you were using.

What are the loan periods and overdue penalties?

The lending institution determines the loan period for all materials, which must be returned by their due date. If ILL materials become one week overdue, the borrower's Bard library privileges may be suspended until the materials are returned. Longer suspensions, of up to a semester, may be imposed if ILL materials become two weeks overdue. Borrowers are responsible for any overdue fines or replacement costs and must comply with any special loan conditions stipulated by the lending institution.

What are the renewal policies?

Renewal requests can be made at the ILL office in Stevenson 203, by phone (845-758-7502 or 845-758-7409), or by email at ILL@bard.edu at least two days before the due date. Some lending institutions do not permit renewals.

Why don't I see all my older requests when I look at my request history?

From time to time we purge older records from ILLiad. Our policy is to keep requests online for several years order to comply with record keeping requirements of the copyright law.

What is electronic delivery?

Many libraries ship photocopies of articles to us in electronic format. In the past we printed these articles before delivering them to you. Now, through ILLiad, we are able to offer you the option of electronic delivery of these articles in PDF format (Adobe's Portable Document Format). You can read more about electronic delivery on the Electronic Delivery Information page.

Who do I contact if I have problems with or questions about ILLiad?

The ILL office in Stevenson 203 or by email at ILL@bard.edu. Also users can contact Kate Laing (x7409; laing@bard.edu) for more information.

Why does my browser say that you're sending a cookie? What's in it?

The technology that we use sends a Session ID to be stored on your machine. You can refuse this cookie and still be able to use ILLiad without any problems.


Logon to ILLiad